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Meetings & Events

Effortlessly Connected

Nestled within 600 acres of Warwickshire countryside, the hotel provides space, privacy, and a serene backdrop that will make your event stand out.  Whether you're planning a small team meeting, a training session or a large corporate event near Southam, Polo Club Hotel has the perfect space for you. We cater for all group sizes, offering you and your delegates multiple options in a relaxed countryside setting. Explore our selection of signature packages, or design a bespoke experience. 

The Empress Room

The Empress Room

  • Up to 8 delegates
  • With sumptuous furnishings & wraparound balcony offering an exceptional and unique setting. 

The Chukka Lounge

The Chukka Lounge

  • Up to 21 delegates
  • An equestrian-themed event and meeting space offering an alternative to traditional corporate boardrooms.

The Terrace

The Terrace

  • Standing: Up to 35 delegates
  • Boardroom style: Up to 12 delegates
  • Bathed with natural light, ideal for networking events and small meetings.

Exclusively Yours

Make your extraordinary event even more memorable with exclusive hire of our entire hotel. Whether it’s a luxury wedding, a grand celebration, or corporate retreat, you and your guests will enjoy total privacy and decadence from check-in to check-out. Every detail is taken care of so you can focus on your dream event.

Signature drinks

Every celebration deserves the finest craft. Our premium drinks package offers an exquisite selection, allowing your guests to indulge in luxury from the comfort of their suite. Available as an add-on to your overnight stay, our menu ensures you and your guests remain refreshed throughout your time with us.

Product Launches

Polo Club Hotel offers an exceptional setting for product launches, combining understated luxury with a truly unique location. With beautifully designed rooms on-site, guests can stay over and fully immerse themselves in the experience, while the surrounding grounds offer endless opportunities for creative activation, networking, and memorable moments.

BIGGER EVENTS

Looking for a bigger venue? Our proximity to the Millstone Hare and Warwickshire's top event destination, the IXL Events Centre, enables us to offer a personalised service for you and your guests. From booking and welcoming you for your stay, to seamlessly managing your event in Warwickshire, we're here to ensure everything runs effortlessly.

The Drawing Room

  • Up to 75 delegates
  • Located at The Millstone Hare, a 5-minute walk from the hotel
  • The Drawing Room is perfect for birthday parties, engagement parties, wedding receptions, product launches, photo shoots, conferences and workshops.
     

IXL Events

  • Up to 800 delegates
  • A 5-minute walk from the hotel
  • Whether a grand wedding or corporate event, create timeless memories with IXL Events, a multi-award-winning, exclusive-use occasions and events venue

Tailored Just for You

Your vision is our top priority, and we understand how much thought has gone into your event. We're here to bring that same dedication to your experience at Polo Club Hotel. Let us know your requests and we'll tailor a bespoke package for an extraordinary stay.

Meeting & Event Enquiry

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